Minutes are the official
record of the proceedings or a meeting. It usually shows a concise and accurate
record of decisions and resolutions. Minutes may be created by a typist or
court reporter, who may use shorthand notation and prepare the minutes later.
The items of minutes are:-
- Name of the Organization;
- Type of meeting (monthly, emergency, special);
- Place, date, and time called to order;
- Name of those attending including guests (used to determine if a quorum is present);
- Name of those absents and reasons for absence.
There are two types of minutes:-
Minutes of resolution: In this type of minutes, only the
resolution passed at a meeting is recorded.
Minutes of narration: Minutes of narration are somewhat similar to a
report.
